Home Office | Alchemy Organizing

case study 4a PROBLEM:

The furniture and equipment were specifically chosen to allow this small space to function both as a living space as well as a work space, with the ability to move things around easily as and when needed. However, the sheer volume of ‘stuff’ everywhere prevented anything being moved even a little. This created a difficult and unprofessional work environment and a very uncomfortable living space, with ‘work’ being in the client’s face 24/7.

There was a loss in income due to income generating to-do items as well as stale-dated cheques being buried amongst the paper. This very talented entrepreneur craved a better customer experience for his customers, a more organized back office and a cosy home atmosphere for himself.

ALCHEMY SOLUTION:

We identified the most urgent needs and wishes and went to work systematically moving through the room sorting, purging and organizing as we went. What resulted was a work surface that re-inspired creativity, a mobile office and a system that allowed timely and efficient follow ups and follow through to ensure speed as well as quality in the work they delivered for the ultimate client experience. At the end of the work day, the same space transformed into a peaceful haven allowing for a more relaxing personal time experience.

ORGANIZING TIP:

Keep a tight vigilance on your invoicing and deposit the money/cheques you receive as payment regularly. There is an amazing amount of money being thrown out the window once it has physically arrived within your office due to it getting buried amongst the clutter. Over the years we have discovered thousands of dollars in cash and stale dated cheques. In an economy where it can be difficult enough to get the next client, why would you not want to receive payment for something you have already worked for?

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case study 3a PROBLEM:

Office space was not inspiring client to actually go into the office and do anything. There was no space on the desk for client to actually work and the sheer amount of paper everywhere busied the mind with clutter as soon as they walked into the space, so often they chose not to. The business suffered as a result. The paper also spread into the personal space – stacks being found here and there. Office supplies were located in several different places as additional stuff was purchased when it was thought that they had ran out of some stationary items.

ALCHEMY SOLUTION:

This project took one day to complete. We systematically worked around the room throughout the day sorting, purging and re-organizing. Over 50% went directly into the garbage or re-cycling. What remained was filed – making sure that each item had a place and that there was a place for each item. What resulted was a clutter free desk surface that allowed focus on the work at hand. The personalised work-flow process we created ensured that most items were touched and dealt with only once and the easy movement of paper in and out of the office as well as across the desk space ensured a continued clear and focused work space.

ORGANIZING TIP:

When dealing with an over-abundance of paper, don’t get stuck in dealing with one piece of paper at a time. You will be there for an eternity. Instead, sort like-minded stuff together: printed e-mails; newspapers/magazines; reports; files; to file items; to read items; to-do items, and to give to someone else items etc. Then, deal with the bulkier and easy to decide upon items such as newspapers/magazines stack first. This will remove ‘stuff’ from your space more quickly, creating for you the physical and mental space to deal with the more detailed stuff.

Alchemy Organizing

Vancouver's Specialists in Business Organizing

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